Town of Cutler Bay
Council Meeting Agenda

Wednesday, January 18, 2023

6:00 P.m. - 10:00 P.m.

Town Hall

10720 Caribbean Blvd

Cutler Bay, FL 33189

Council Chambers

MAYOR AND COUNCIL MEMBERS

• Mayor Tim Meerbott
• Vice Mayor Michael P. Callahan
• Council Member Robert "BJ" Duncan
• Council Member Suzy Lord
• Council Member Richard M. Ramirez

CHARTER OFFICIALS

• Town Manager Rafael G. Casals, ICMA-CM, CFM
• Town Clerk Mauricio Melinu
• Town Attorney Mitchell Bierman
• Town Attorney Chad Friedman

Decorum Policy

No individuals shall make slanderous or unduly repetitive remarks or engage in any other form of behavior that disrupts or impedes the orderly conduct of the meeting, as determined by the Presiding Officer. No clapping, applauding, heckling or verbal outbursts in support or opposition to a speaker or his or her remarks shall be permitted.

Individuals addressing the Town Council must first be recognized by the Presiding Officer and must do so utilizing the designated podium in the Council Chambers. No more than one person may address the Council at a time unless specifically permitted by the Presiding Officer. Comments are to be made to the Town Council and not to the audience. Persons exiting the Council Chambers shall do so quietly. Any individuals determined to have violated the Rules of Decorum, as determined by the Presiding Officer, may be required to leave the Council Chambers.

Notice To All Lobbyists

Any person who receives compensation, remuneration or expenses for conducting lobbying activities is required to register as a Lobbyist with the Town Clerk prior to engaging in lobbying activities before the Town Council pursuant to Sec. 2-236, Town Code and Sec. 7.6, Town Charter.

To Watch or Listen to the Public Meeting Virtually:

 

The meeting is accessible to the public live via web link:

https://virtualmeetings.cutlerbay-fl.gov/TCWandRTCMeeting

Enter the Meeting ID: 846 6717 9673

 

You may listen to the meeting via telephone by dialing 786-573-5529. See the instructions below for additional information.

 

Public Comments will be accepted in advance of the meeting

and during the live meeting by the following means:

 

BY STATING YOUR NAME, ADDRESS, AND AGENDA NUMBER

 

EMAIL THE PUBLIC COMMENT TO [email protected]

PRIOR TO 5 PM TUESDAY, JANUARY 17, 2023 AND LIMIT IT TO 400 WORDS

 

CALL 786-573-5529 AND LEAVE A MESSAGE, UP TO 3 MINUTES IN LENGTH,

PRIOR TO 5 PM ON TUESDAY, JANUARY 17, 2023.

 

If you wish to register in advance and receive a meeting reminder or to make a Public Comment, please do so prior to 6 PM, Wednesday, January 18, 2023 at

https://virtualmeetings.cutlerbay-fl.gov/RegisterTCWandRTCMeeting

 

To Participate in Telephone Public Comments During The Live Meeting:

You will automatically be muted and will hear a recorded message advising how many participants are in the meeting and that if you wish to speak, you should press *9 and the host will be alerted.  Pressing *9 is known as "raising your hand."  Once you press *9, you will be placed in a queue to speak and will be called upon by your name or the last three digits of your telephone number.  Please wait to be called upon.

 

Before delivering your comments, please provide: Your Name, Address, if you are a hired Consultant of Town Employee, and/or if you are engaged in Lobbying Activities and/or representing an organization.

 

Please be sure to be in a quiet area to avoid unnecessary noise.

 

A time limit of three minutes may be imposed for each speaker during public comment.

 

Your cooperation is appreciated in observing the time limit.

 

A time limit of three minutes may be imposed for each speaker during public comment.

 

Your cooperation is appreciated in observing the time limit.

---

1.

CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, & MOMENT OF SILENCE

2.

PUBLIC COMMENTS

Any person who wishes to comment on an agenda item which is not under public hearings may be heard at this time and must sign up in advance. Please limit your comments to three (3) minutes or less, as directed by the Presiding Officer. Comments made by members of the public are important to the Town Council. If appropriate, items may be referred to town staff for review and resolution. Speakers will address the Town Council with respect. Inappropriate language will not be tolerated.

3.

TOWN COUNCIL ANNOUNCEMENTS, BOARD & COMMITTEE REPORTS

3.a

Town Council Monthly Reports

Mayor Meerbott January 2023 Report

Vice Mayor Callahan January 2023 Report

Council Member Duncan January 2023 Report

Council Member Lord January 2023 Report

Council Member Ramirez January 2023 Report

3.b

2023 State Legislative Session Preview

Senator Alexis Calatayud, District 38

Representative Alina Garcia, District 115

3.c

Reaffirming Committee Members & Assigning Committee Liaisons

4.

REPORTS

4.a

Town Manager Report

a.

International City/County Management Association Recognition on 15 Years of Council-Manager Form of Government

b.

Update on Caribbean Boulevard Bridge

c.

2023 Legislative Priorities

• Legislative Principles and Supports
• FY 2023 Proposed Legislative Funding Priorities
• History of Funded Appropriations
• Funding Request-2023-01 Cutler Bay Bel-Aire Stormwater Improvements
• Funding Request-2023-02 Cutler Bay Bel-Aire Park Improvements
• Funding Request-2023-03 Cutler Bay Active Adults Services
• Funding Request-2023-04 US 1 Corridor Economic Development Plan
• Town Leadership and Profile

d.

2022 Local Mitigation Strategy - Annual Update

e.

2022 Flood Mitigation - Annual Update

f.

Town Manager Monthly Report January 2023

4.b

Town Attorney Report

4.c

Town Clerk Report

5.

CONSENT AGENDA

Any items shall be removed from the Consent Agenda for discussion or separate vote if requested or “pulled” by a Council Member or the Town Manager.

5.a

Approval of Minutes

• October 19, 2022 Local Planning Agency Minutes
• October 19, 2022 Regular Town Council Minutes
• October 20, 2022 Town Council Workshop Minutes
• December 7, 2022 Regular Town Council Minutes
• December 7, 2022 Town Council Zoning Workshop Minutes

5.b

Issuance of PO to SRS Engineering for Design Services

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO SRS ENGINEERING, INC. FOR DESIGN SERVICES FOR THE S.W. 200 STREET AND S.W. 103 AVENUE TRAFFIC ROUNDABOUT PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

5.c

Supporting MDCPS Board 2023 State Legislative Priorities

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SUPPORTING THE MIAMI-DADE COUNTY PUBLIC SCHOOLS 2023 STATE LEGISLATIVE PRIORITIES; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE.

Sponsored by: Council Member Robert "BJ" Duncan

5.d

Supporting FL League of Cities 2023 State Legislative Priorities

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SUPPORTING THE FLORIDA LEAGUE OF CITIES 2023 LEGISLATIVE ACTION AGENDA; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE.

Sponsored by: Council Member Robert "BJ" Duncan

5.e

Appointing Member to the Parks and Recreation Advisory Committee

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPOINTING A MEMBER TO THE PARKS AND RECREATION ADVISORY COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE.

Sponsored by: Council Member Robert "BJ" Duncan

5.f

Awarding ITB No. 22-02 Saga Bay 1.5 Drainage Improvements Project

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, SELECTING RG UNDERGROUND, INC. FOR THE CONSTRUCTION OF THE SAGA BAY DRAINAGE SUB-BASIN SECTION 1.5 WATER QUALITY IMPROVEMENT PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

5.g

Issuance of PO to SRS Engineering for CEI Saga Bay 1.5

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO SRS ENGINEERING, INC. FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE SAGA BAY DRAINAGE SUB-BASIN SECTION 1.5 WATER QUALITY IMPROVEMENT PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

5.h

Issuance of RFP Professional Janitorial Services

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR PROFESSIONAL JANITORIAL MAINTENANCE SERVICES FOR TOWN HALL OFFICES LOCATED WITHIN THE CUTLER BAY TOWN CENTER BUILDING; AND PROVIDING FOR AN EFFECTIVE DATE.

5.i

Accepting FDOT CIGP Grant-Expansion of Circulator Services

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, ACCEPTING A COUNTY INCENTIVE GRANT PROGRAM (CIGP) GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); APPROVING A GRANT AGREEMENT WITH FDOT FOR THE CUTLER BAY CIRCULATOR EXPANSION PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

5.j

Accepting FDOT LAP Grant Marlin Road Design Phase Improvements

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, ACCEPTING A STATE FUNDED APPROPRIATION GRANT AND A TRANSPORTATION ALTERNATIVES PRIORITIES (TAP) GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); APPROVING THE LOCAL AGENCY PROGRAM (LAP) AGREEMENT WITH FDOT FOR THE DESIGN OF THE MARLIN ROAD COMPLETE STREETS AND CAPACITY IMPROVEMENTS PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

5.k

Accepting FDOT LAP Grant SW 82 Ave. Roadway Improvement

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, ACCEPTING A TRANSPORTATION ALTERNATIVES PRIORITIES (TAP) GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); APPROVING THE LOCAL AGENCY PROGRAM (LAP) AGREEMENT WITH FDOT FOR THE S.W. 82ND AVENUE ROADWAY IMPROVEMENTS AND TRAFFIC CIRCLE PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

5.l

Extending Thorn Run Partners Professional Services Agreement

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THORN RUN PARTNERS, LLC FOR FEDERAL LOBBYING AND ADVOCACY SERVICES; WAIVING COMPETITIVE BIDDING DUE TO IMPRACTICABILITY; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

6.

QUASI-JUDICIAL HEARINGS (PUBLIC HEARING REQUIRED)

(These hearings are scheduled to begin being heard not later than 7:00 P.M.)

All persons addressing the Town Council shall be sworn-in prior to giving testimony and may be subject to cross examination. All persons addressing the Town Council shall state their name and address for the record.

Each party will be limited to a presentation of 20 minutes. This time limitation may be extended by the chair of the meeting.

6.a

Approving A&E Partners Holding LLC Site Plan

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING A SITE PLAN BY A & E PARTNERS HOLDING, LLC TO PERMIT THE CONSTRUCTION OF A NEW MIXED-USE DEVELOPMENT CONSISTING OF 760 RESIDENTIAL UNITS, INCLUDING MARKET, SENIOR AND WORKFORCE HOUSING, AND 24,128 SQ. FT. OF NON-RESIDENTIAL USES ON THE PROPERTY LOCATED AT 19500 S. DIXIE HIGHWAY; PROVIDING FOR GREEN BUILDING DESIGNATION; AND PROVIDING FOR AN EFFECTIVE DATE.

7.

PUBLIC COMMENTS

Any person who wishes to comment on an agenda item which is not under public hearings may be heard at this time and must sign up in advance. Please limit your comments to three (3) minutes or less, as directed by the Presiding Officer. Comments made by members of the public are important to the Town Council. If appropriate, items may be referred to town staff for review and resolution. Speakers will address the Town Council with respect. Inappropriate language will not be tolerated.

8.

ORDINANCES FOR FIRST READING (NO PUBLIC HEARING REQUIRED)

9.

ORDINANCES FOR FIRST READING (PUBLIC HEARING REQUIRED)

10.

ORDINANCES FOR SECOND READING (PUBLIC HEARING REQUIRED)

11.

RESOLUTIONS

11.a

Rescinding Town Resolution No. 22-02

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, RESCINDING RESOLUTION NO. 22-02 AUTHORIZING THE TOWN MANAGER TO ISSUE A PURCHASE ORDER TO H&R PAVING, INC. FOR THE TOWNWIDE ROADWAY RESURFACING AND SIDEWALK IMPROVEMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.

11.b

Sidewalk Improvements City of Miami Gardens Piggyback ARPA

A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, APPROVING THE SELECTION OF METRO EXPRESS INC. FOR SIDEWALK REPLACEMENT AND INSTALLATION SERVICES UTILIZING THE TERMS AND CONDITIONS OF THE CITY OF MIAMI GARDENS CONTRACT AWARDED PURSUANT TO ITB NO. 21-22-008; PROVIDING FOR AN EXEMPTION FROM COMPETITIVE BIDDING; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.

12.

ADJOURNMENT

 

Pursuant to Florida Statutes 286.0105, the town hereby advises the public that if a person decides to appeal any decision made by the council with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the town for the introduction or admission of  otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law.

This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Town Clerk at [phone] for assistance no later than four days prior to the meeting. Hearing Assistance Devices are available with the Town Clerk.

Wireless connection GUEST@TOWNOFCUTLERBAY is now available in the Town Council Chambers. Once connected, you will be redirected to the new splash page where you must read the Terms of Service and click “I Accept Connect Me Now.” Please make note there is a maximum of two (2) hours before you are automatically disconnected from the Wi-Fi and must reconnect.

We, the Town Council of Cutler Bay, hereby recommit ourselves to maintain civility in our public and political discourse and we hereby pledge our commitment to the following principles:

We will respect the right of all citizens in our community to hold different opinions;
We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours;
We will strive to understand differing perspectives;
We will choose our words carefully;
We will speak truthfully without accusation and we will avoid distortion; and
We will speak out against violence, prejudice and incivility of their forms, whenever and wherever they occur.